Manage and coordinate affairs of Secretariat Office

1. Official document review and follow-up :

College of Human Development and Health and its departments,  College of Smart Healthcare Interdisciplinary and its departments, Academic Affairs Office, Institutional Research Office, Accounting Office, Cashier Division, Performance Examination Center, and Extension Education Center

2. Compile financial plans and performance reports,
3. Handle financial audits and follow-up matters,
4. Organize meetings of "Endowment Fund Management Committee" and "Investment Management Team", and conduct fund self-raising, donation income, etc.
5. Press releases, magazine surveys, and public relations correspondence, etc.
6. Maintain NTUNHS donation Website
7. Principal’s official document verification or temporary instruction tracking
8. Coordinate the assignment of the official document, and collect data upon request from external communications.
9. Organize temporary foreign guest visits and assist in VIP receptions at celebrations
10. Assist the Computer Center in handling personal data protection projects
11. Relevant matters related to the re-appointment of the principal
12. Other temporary assignments

2003；fangchun@ntunhs.edu.tw

1. Official document review and follow-up: College of Nursing and its departments, College of Health Technology and its departments, General Education Center, Research and development office, Library
2. Organize monthly Board Meetings and related matters
3. Organize monthly Administrative Meetings (including Enlarged Administrative Meetings) and related matters
4. Organize Meeting for the quality of the teaching force and demand
5. Summarize University’s achievements and major issues monthly, and e-mail to all faculty and staff
6. Track and compile the resolutions and instructions of important meetings held by Secretariat office every month
7. Promote the revision of the school's administrative quality management procedures, internal audits, hold promotion meetings
8. Conduct questionnaire surveys on the satisfaction of teachers and students in the administrative service of the school.
9. Conduct staff job satisfaction surveys and track qualitative feedback
10. Compile the short-term and mid-range development plans of Secretariat office
11. Assist with intellectual property rights advocacy and facilitate group meetings
12. Arrange meeting times held by secretariat's office each academic year
13. Assist in the reception of foreign guests and VIPs at celebrations
14. Other temporary assignments

2004；meilingher@ntunhs.edu.tw

Secretary

1. Handle the preliminary verification of official documents of the principal's office
2. Assist in promoting the school's bilingual study and other plans and communication and coordination matters related to international cooperation and academic exchanges
3. Assist for emergencies in the school
4. Draft Chinese and English letters for the President, and assist in telephone calls and contact
5. Other temporary assignments

2002； hopeishan@ntunhs.edu.tw

1. Official documents review and follow-up: Student Affairs office, General Affairs office, Computer Center, the Sports room, and Environmental safety and Health office
2. Review university-wide procurement and reimbursement cases and handle procurement policies
3. Organize the appointment of representatives and meetings of the University Council
4. Organize the appointment of members and meetings of the University Development Committee
5. Organize the appointment of members and meetings of the Internal Control Task Force and the Internal Audit Group.
6. Coordinate internal control, internal audit and tracking related matters
7. Assist with the President's mailbox, petitions and legal matters
8. Organize VIP invitations for regular celebrations
9. Cooperate with school affairs evaluation, school affairs database, school affairs information disclosure area and other related matters
10. Assist in handling matters related the Gender Equality Committee
11. Other temporary assignments

1. Registration Desk for official documents, receiving and dispatching academic and administrative documents
2. The contact for progress inquiry of official documents
3. Compile the school-wide Annual report and maintain the website of Secretariat Office
4. Register paper official documents and deliver to the chief secretary, vice-presidents and the president's office
5. Deliver emergency notification from the Ministry of Education received by the Principal's Office to each unit
6. Assist in various meetings held by Secretariat Office and matters related to service satisfaction questionnaires
7. Assist in matters related to inviting VIPs for major celebrations (such as graduation ceremonies, school celebrations)
8. Handle matters related to Beitou District Education Association
9. Editing of documents of Secretariat Office, expense write-off and other temporary assignments